Frequently Asked Questions

A list of queries and answers have been compiled over the years to help you understand the administration of the projects competition.

1. How are the IS (Independent Studies) marks distributed?
Projects Competition (Prelim, Semi-finals, Finals) = 60% [c/o Category Managers]
Reflections = 15% [c/o Project mentors]
Webreport = 15% [c/o Project mentors]
Individual performance = 10% [c/o Project mentors]

2. How will project points be awarded at the various stages of the projects competition?
For internal projects: see the following table
For external projects: such points earned will be counted separately and handled by another committee

3. Presentation of project - is it compulsory to use our webpage to present?
Generally, there is no fixed mode of presentation. It is left entirely to the group. The group is free to decide on the medium that would be able to convince the judges about the quality and depth of the project. However, different project categories may have different preferences. It is advisable to read the general information provided in the write-up under CATEGORIES OF PROJECTS.
Webpages normally contain lots of text and details. Font size can be too small to be seen clearly by the judges. If download time is long, this will put off the judges. Powerpoint tends to be the preferred mode of presentation by many groups. Information tend to be succint and quickly read.

4. Project Title - are we allowed to change it after the deadline for registration?
Yes, title change should be made known to the Projects Manager via email. But one week prior to the judging, the change will be carried out by the Category Managers, as the listing of projects will be with them by then. But project title cannot keep changing throughout the competition period. Change of project title is strongly discouraged after the Semi-finals round.

5. Uploading of project webreports - Who do we refer to and when do we do it?
Project webreports will need to be uploaded onto the HCI projects server prior to the Finals judging. The mode for uploading the report is via File Transfer Protocol (FTP). All students are expected to know how to FTP files onto servers. If in doubt, please consult your Infocomm Studies teachers or your seniors.
The Projects Competition Manager will provide the necessary information (i.e. date and time for the submission of the online webreports) after the Semi-Finals results have been released.

6. Webreport - Is it the same as website/webpage?
A webreport should contain information presented in the PPT slides during judging, PLUS more details of the findings and results since the PPT slides tend to be brief.
Some categories require resources to be housed on a website. This site will then have many webpages containing information pertaining to the research and findings. This website can be linked to the webreport.

7. If our project members are from different consortiums, how are the judgings going to be done?
Judging will be centralised and carried out during curriculum time for Preliminary, Semi-finals and Finals rounds. Teams will report to the venues which will be made known via the EMB.

8. Is there any restriction on the number of projects awarded A or A*?
Projects will be judged solely on their quality. There is no cap on the number of A or A* and deserving projects will be graded accordingly.

9. Can you tell us if there are any restriction(s) in carrying out a project?
- Permission to use resources which you require like chemicals, laboratories, and computers must be granted by the relevant teacher-mentor or director of support services. Request for additional support e.g. computer hardware, CD writer must be made with the relevant personnel, using appropriate forms.
- All work must be timed to be completed by the Finals judging. This includes any commitment to outside community services or projects. Hence proper planning and execution, and working closely with your mentor is very important.

10. Are participants from other schools allowed?
Yes. Students of other schools are most welcome to carry out collaborative projects with HCI students and take part in the projects competition subsequently. The maximum number of participants in each group is 4 (the members must comprise at least 2 HCI student).

11. Can the CIP that students perform be considered a Service Learning Project?
NO. In CIP, students go to a voluntary welfare organisation to perform community service as instructed by the staff of the organisation. For example, students may visit a hospital for the chronically sick to assist during physiotherapy sessions and mealtimes.
In Service Learning Projects, students have to specify:
a) what they hope to learn about the organisation/community, the clientele it serves and themselves;
b) what they will be doing for the organisation/community;
c) what actions will be taken;
d) how they will evaluate whether they have achieved their objectives.
Thus, as an example, students may visit a hospital for the chronically sick and decide to look at how to modify a wheelchair so that patients who are paralysed or semi-paralysed may sit comfortably in the wheelchair without falling off. Students will then need to understand the human body (Biology) and how a wheelchair works (Physics).
The number of hours that students perform for CIP will be logged into the CIP data-base and a CIP grade will be awarded to each student at the end of the year in their result slip. In the course of doing their Service Learning Projects, the number of hours that students clock in performing actual service to the beneficiaries may also count towards their total CIP hours.

12. I would like to suggest that for webreport judging, the judges could judge off the submitted CD instead of the website on the server? Students would hence be able to check their CD as many times as they want to make sure it works on all computers (we tested our CD ROM on three computers at home and one in school, and it all worked fine)
Advantages of viewing the project online:
a) No need to carry "bulky" items everywhere. More than one teachers can judge the same project anytime and anywhere as long as they have a computer, without the need to carry them around.
b) We can archive the resources online and share it with our community.
c) Students continue to practice and fine-tune their computer skills i.e. uploading of projects. This is a skill worth keeping in touch in years to come as well.

Disadvantages in judging project using the CD:
a) Groups will have to submit more than one CD for judging as webreports are judged by more than one teacher. Sharing becomes a problem as the schedule for teachers to work on is very tight. Students will also have to buy more than one CD?
b) CDs may seem small but it is not really portable. Having it online will address this issue.
c) Skills learnt during computer lessons on uploading a project could be enhanced. You would have realized that running the CD on computer desktop is NOT going to guarantee that things will work completely online.